FAQ Risk Management Compliance

Compliance with regulations and minimization of risks in exports from Switzerland require a comprehensive and proactive compliance strategy. Here are some important steps companies can take to ensure they comply with all relevant regulations:

1. Correct Classification of Goods:
Ensure that goods are correctly classified according to customs tariffs and classifications. Accurate classification is crucial for the correct application of customs duties and other regulations.

2. Review of Embargoes and Sanctions:
Regularly review current embargoes and sanctions to ensure that no business is conducted with sanctioned countries, companies, or individuals.

3. Correct Proof of Origin:
Ensure that the origin of goods is correctly proven to benefit from free trade agreement preferences and to apply the appropriate customs duties.

4. Correct Customs Declaration:
Careful and accurate preparation of customs declarations, considering all required documents and information. Electronic customs clearance systems can be helpful in this regard.

5. Compliance with Export Controls:
Review and adhere to all export control regulations, especially when exporting dual-use goods and sensitive technologies.

6. Screening of Business Partners:
Conducting due diligence on business partners to ensure they are not sanctioned individuals or entities.

7. Employee Training:
Training employees involved in export processes to ensure they understand and follow applicable regulations.

8. Risk Assessment:
Conducting a comprehensive risk assessment to identify potential risks in the supply chain and target markets.

9. Collaboration with Experts:
Collaborate with professionals such as customs agents, lawyers, and consultants to ensure that all aspects of exports are handled correctly.

10. Use of Technology:
Utilizing technologies such as automated export management software to optimize the export process and ensure compliance with all relevant regulations.

11. Documentation and Records:
Careful retention of all export-related documents and records to be able to provide proof in case of audits or discrepancies.

12. Active Monitoring of Legal Changes:
Regularly review and monitor changes in laws and regulations to ensure the company stays up-to-date.

13. Development of a Compliance Program:
Implementing a comprehensive compliance program that covers all relevant regulations and ensures that the company acts ethically and legally.

By combining these measures, companies can ensure that they comply with the relevant regulations, minimize their export risks, and ensure the smooth running of their international business. It is important to emphasize that export regulations can vary depending on the target market, so thorough research and adaptation to local requirements are necessary.

To avoid sanctions and penalties in international trade, companies should implement a careful and proactive compliance strategy. Here are some key measures that are necessary to avoid sanctions:

1. Knowledge of Sanctions Lists:
Companies should regularly check the sanctions lists published by various authorities, including the United Nations, the European Union, and national governments. These lists contain individuals, companies, and countries against which sanctions have been imposed.

2. Risk Assessment:
Conducting a comprehensive risk assessment to identify potential risks related to business partners, supply chains, and target markets. This also includes the evaluation of export controls and dual-use goods.

3. Implementation of a Compliance Program:
Development and implementation of a robust compliance program that ensures all employees understand and comply with relevant sanctions regulations. The program should include training, monitoring, and regular reviews.

4. Due Diligence on Business Partners:
Conducting due diligence on business partners, suppliers, and customers to ensure they are not on sanctions lists or involved in sanctions. This applies particularly to international business.

5. Review of Transactions:
Regular review of transactions to ensure they do not violate sanctions regulations. This includes checking payments, contracts, and other business activities.

6. Clear Internal Policies and Procedures:
Develop clear internal policies and procedures for handling sanctions regulations. These policies should be followed by all employees and establish clear measures in case of violations.

7. Consultation of Experts:
In cases of uncertainty or complex situations, companies should consult legal and trade experts to ensure their business practices comply with sanctions regulations.

8. Updated Employee Training:
Regular training for employees to ensure they are informed about current developments in sanctions and understand the risks of violations.

9. Cooperation with Authorities:
Cooperation with the competent authorities and the customs administration. Companies should transparently provide information about their business practices and cooperate with the authorities as needed.

10. Pay Attention to Changes:
Companies should pay close attention to changes in sanctions regulations and international relations. Rapid adaptation to new regulations is crucial.

11. Crisis Management Plan:
Develop a crisis management plan to be able to react effectively in case of sanctions or penalties. This may include cooperation with lawyers and communication experts.

Adhering to sanctions regulations requires a proactive and systematic approach. Companies should be aware that sanctions can vary depending on the political and economic situation, and they should adjust their strategies accordingly.